Digital Asset Librarian (DAM/PIM, Metadata)

Job Overview We are looking for a detail-oriented Digital Asset Librarian (DAM/PIM & Metadata) to manage digital assets, maintain metadata accuracy, ensure taxonomy compliance, and support end-to-end asset lifecycle management. The ideal candidate will have hands-on experience with Digital Asset Management (DAM) and/or Product Information Management (PIM) platforms, asset cataloguing, quality control, version management, and product-asset linking. The role requires strong organizational skills, attention to detail, problem-solving abilities, and effective communication with stakeholders and cross-functional teams. Key Skills Digital Asset Management (DAM) Product Information Management (PIM) Digital Asset Librarian Metadata Management and Validation Taxonomy and Classification Asset Cataloguing and Tagging Product-Asset Linking Quality Control (QC) Version Control and Duplicate Prevention File Naming Conventions Adobe and Microsoft Office Applications Roles & Responsibilities 1. Digital Asset Lifecycle Management Manage the complete DAM/PIM asset lifecycle, ensuring accuracy, metadata integrity, and taxonomy compliance. Lead asset cataloguing, tagging, uploading, and publishing activities. Maintain organized folder structures, naming conventions, and asset classification standards. Establish and maintain archiving standards to improve searchability and long-term asset retrieval. 2. Metadata Management and Quality Control Define and implement metadata validation standards before uploading assets. Conduct post-upload quality checks to identify missing fields, overwritten files, and inconsistencies. Perform duplicate detection and implement preventive checks across workflows. Ensure compliance with brand guidelines, client requirements, and established quality standards. 3. PIM and Product-Asset Linking Manage product-to-asset relationships within PIM systems. Identify and resolve product identifier discrepancies, including EAN and ASIN mismatches. Ensure product information and associated digital assets remain accurate and consistent. Investigate discrepancies between delivered files and project briefs, resolving issues independently wherever possible. 4. Version Control and Issue Resolution Maintain accurate asset versioning and ensure replacement files are updated correctly and traceably. Track, document, and resolve defects across multiple concurrent projects. Identify root causes of recurring asset errors and implement corrective actions. Escalate complex issues requiring cross-functional coordination. 5. Stakeholder Coordination Act as a primary point of contact for asset upload status, discrepancies, and governance-related queries. Coordinate with internal teams and stakeholders to ensure timely delivery and accurate asset publishing. Interpret quality standards and brand guidelines independently, including for new or ambiguous asset types. 6. Team Support and Process Improvement Mentor and support junior librarians by reviewing their work and providing guidance on taxonomy, metadata, and quality control. Identify recurring workflow issues and lead process improvement initiatives in collaboration with QA and Traffic teams. Contribute to standard operating procedures (SOPs), workflow documentation, and training materials. Support improvements through automation and AI-enabled DAM/PIM workflows where applicable. Ideal Candidate Profile Mandatory Requirements Relevant Experience: Minimum 1+ years of experience in Digital Asset Management (DAM), Product Information Management (PIM), Digital Asset Librarian, or a similar role. Hands-on DAM/PIM Experience: Practical experience uploading, cataloguing, tagging, organizing, and publishing digital assets using DAM/PIM platforms. Digital Asset Management: Experience handling product images, videos, PDFs, packaging artwork, marketing creatives, or eCommerce content while maintaining accuracy and quality. Quality Control: Experience performing metadata validation, duplicate checks, version control, and resolving upload-related or asset discrepancies. Platform Knowledge: Working knowledge of DAM platforms and/or PIM systems. Metadata and Taxonomy: Good understanding of metadata standards, taxonomy, file naming conventions, asset organization, and product-asset linking. Software Proficiency: Working knowledge of Adobe applications and Microsoft Office tools for asset management, file review, and workflow support. Communication Skills: Excellent English communication skills and experience coordinating with internal teams or global stakeholders. Preferred Requirements Experience with project management tools such as Workfront, Jira, Trello, or similar platforms. Experience managing digital and eCommerce assets, including product images, marketing creatives, packaging artwork, and related digital content. Exposure to automation or AI-enabled workflows within DAM/PIM platforms. Experience preparing training materials, onboarding documentation, SOPs, or mentoring junior team members. Interview Process Round 1 (R1): Initial technical and experience-based assessment. Round 2 (R2): Detailed technical evaluation and role-fit discussion. How to Apply Interested candidates who meet the mandatory requirements are encouraged to apply with an updated CV highlighting their DAM/PIM experience, metadata management expertise, asset quality control skills, and relevant platform knowledge.